Terms

Terms and Conditions:

The following are the terms which govern the HorrorHound Weekend Convention. If you have any questions or concerns, please contact us directly at weekend@horrorhound.com. By submitting your order - you are agreeing to the rules laid out by the full Terms and Conditions. This serves as a digital contract. By placing your order, you are confirming that you have read, agree to, and will comply with, all rules and regulations as stated in the Terms and Conditions.

• Show Hours:
• Friday -5pm–10pm: *4pm for Early Entry
• Saturday - 11:00am–7:00pm: *4pm for Early Entry
• Sunday - 11:00am-5:00pm: Vendor room open to attendees.

General Information:

Please read the following rules and regulations governing the HorrorHound Weekend Convention, and if you have any questions or concerns, please contact us via weekend@horrorhound.com for questions or concerns.

Event Waiver:

To make HorrorHound Weekend: Cincinnati 2025 safe and enjoyable for everyone, we ask everyone to observe the following rules:

Weapon Policy:

NO WEAPONS are to be brought, worn, carried or sold at any time during the convention, unless officially approved as part of the HorrorHound Weekend event. If bringing fake cosplay weapons, please inform and present the HorrorHound crew of your cosplay weapon for inspection upon check in to event.

Costumes:

• HorrorHound reserves the right to deem a costume unacceptable and ask the wearer to modify it as necessary.
• HorrorHound may also refuse entry to individuals wearing any costume deemed inappropriate.
• We ask attendees not to costume showing overly-excessive amounts of skin as this is still a family-friendly event.
• All costumes should allow ease of movement throughout the convention area for the wearer and other attendees.
• While cosplay weapons are allowed, any items deemed questionable by the HHW staff are open to inspection at any time. Refusal of certain cosplay weapons MAY occur if deemed dangerous or likely to incite public safety concerns.
• The Convention gets very crowded, we ask that if you are a costumed attendee, you please take photos with fans in areas that do not block walkways or cause crowds. A HHW staffer will ask that costumed attendees move if this becomes an issue. Continued issues will result in attendee being asked to leave or remove costume.

Media:

• Video recording, photography and audio recording is allowed during Q&A panels, but cannot be sold without prior written consent by individuals being filmed and convention promoter.
• Media Passes are available by emailing HorrorHound direct. Media access does not guarantee special treatment or guarantee access to all events or interviews with convention guests. Media Passes are limited and no media attendee is guaranteed passes for any event without prior approval from HHW coordinator.
• No attendee may interview celebrity guests, volunteers or officials for either print, audio or film purposes without obtaining permission from said guest and/or promoter.
• No attendee/media attendee will be allowed access to backstage areas for interviews or receive any permissions to interview event guests during show hours without prior written consent by promoter. Media attempting to acquire interviews during event without following media guidelines risk removal from event and disallowed press access to future events.
• Photography is allowed in other areas of HorrorHound Weekend, provided it does not interfere with any events, other attendees or through traffic. Please ask for permission before taking photographs of other attendees or cosplayers and respect the wishes of those who do not wish to be photographed.

General Policies:

• Please be considerate and courteous to other HorrorHound Weekend attendees. Disruptive behavior such as shouting, running, and horseplay will not be tolerated.
• If you are asked by a staff member to cease any disruptive behavior, you shall do so immediately.
• If caught damaging property, or theft, you will be escorted off premises immediately with possible criminal action taken. Such actions may result in event banning for all future shows.
• Heckling (or loud talking) during any screening/event is NOT acceptable. Those found heckling (or loud talking) will be asked to leave screening/event room immediately.
• No using ANY device in the film/screening room that can record. Any attendee caught recording any film screenings will be removed from event and potentially banned from all future events.
• No harassment or bullying of any kind towards another HorrorHound attendee is permitted. HorrorHound encourages its attendees to have fun, but not at the expense of other attendees.
• Your registration credentials MUST be worn AT ALL TIMES while on the Convention site. HorrorHound holds no responsibility for lost or damaged credentials.
• Attendees found wearing false credentials or tampered credentials will be removed from event immediately without question and risk permanent ban.
• In any instance of fraudulent ticket purchase charge-backs, attendee is at risk of being permanently banned from attending any future events, or to be refunded their next event ticket which would need to be paid in cash, in person, with penalties.
• In the interests of other convention attendees, please TURN OFF your mobile phones, pagers and other electronic equipment during screenings, panels or competitions.
• No flash powder, smoke, lasers, explosions, pyrotechnics or open flames of any kind will be permitted at convention center and/or hotel.
• No alcohol or illegal drugs are to be brought or sold on site.
• Please do not leave personal belongings unattended. The organizers reserve the right to remove such items. The organizers of the convention will not be held responsible for any loss, theft or damage to individual property. Items may be lodged at the coat room but please note that the coat room is not operated by HorrorHound staff, and volunteers cannot assist you with any issues relating to the coat room facilities.
• Please ensure that all items lodged with the coat room (when in use) are retrieved at the end of each day. HorrorHound Weekend Ltd. takes no responsibility for the security of items overnight.
• In case of an emergency, please remain calm and follow staff directions. If necessary, proceed in a calm fashion to the emergency evacuation areas.

Venue Specific:

• Please look after the venue (so we can come back next year).
• Please keep to areas specifically hired for the convention.
• HorrorHound Weekend patrons are not allowed to sleep in any common areas at the Sharonville Convention Center. This includes in vehicles located in the outside parking areas.
• When parking, please be aware of what is and is not a parking space. Cars parked in areas not designated for parking are at risk of tow by the Sharonville Convention Center. HorrorHound Weekend Ltd. is not responsible for any car and tow procedures.
• No sitting in the aisles, as this constitutes a fire hazard.
• Please do not sit, obstruct or place objects on any of the stairwells. Sliding along and/or playing on the rails is prohibited on the stairwells.
• Please be aware that popular screenings and panels fill up fast and you are not guaranteed a seat unless you are a VIP pass holder. VIP pass holders are only guaranteed seating if they are on-time for each specific event (we generally suggest arriving at doors no less than 10 minutes prior to event start-time).
• No smoking is permitted inside of the convention and/or hotel.
• No alcohol may be brought into the Sharonville Convention Center.
• Please refrain from bringing animals, the exception being guide dogs and helper animals as prescribed by law.

Minors:

• Children 12 and under are granted free admission with an adult.
• Patrons under the age of 16 MUST be directly supervised by a responsible adult at all times, both to ensure their safety and to prevent them from disrupting the enjoyment of other Convention attendees.
• Some titles being screened have not yet been officially classified by the MPAA and may contain adult themes, nudity, animated violence etc. We recommend viewing in the accompaniment of an adult if you are under the age of 18.
• Some films of adult nature may be 18 and over ONLY. Such films will be posted on www.horrorhoundweekend.com accordingly.

HorrorHound Weekend organizers reserve the right to EJECT individuals from the event (either temporarily or permanently) should they feel any of the above rules have been violated. In extreme cases, HorrorHound Weekend Ltd. reserves the right to BAN an individual from future HorrorHound Weekend conventions and events.

By attending a HorrorHound Weekend event, you agree to being filmed and/or photographed - and that resulting footage/photography may be used in future promotional activities related to HorrorHound Ltd., HorrorHound Weekend Ltd. and/or our sponsors.

*** PLEASE READ ‐ VENDOR AGREEMENT & PASSES ***

Vendors will receive two vendor badges per table purchased. Any extra badges are available at a discounted rate indicated on the ordering page. Additional vendor badges are only available while attendee tickets are still available. It is HIGHLY recommended you purchase all additional vendor badges at the time of your table.

Agreement:

WHEREAS, HorrorHound Weekend is in the business of providing an entertainment gathering catering to HorrorHound Weekend Ltd. customers of printed and web matter namely covering movies, merchandise, books video games and collectibles dealing with monsters, ghosts, aliens and other fictional creatures.

WHEREAS, the parties desire to establish an arrangement under which HorrorHound Weekend Ltd. provides an exhibitor space in accordance with terms set forth in this Agreement.

IT IS HEREBY AGREED as follows:

Scope of Services:

• A. All vendor/exhibitor tables/space must be manned at all times during show hours set forth above.
• B. Vendor agrees to maintain booth until end-of-show (Sunday; 5pm). Any vendor who breaks down prior to close-of-show may be fined $50 per table to be paid before future table sales are approved. Early breakdown penalty must be paid prior to next HorrorHound Weekend event.
• C. Electricity can be purchased in advance (or as part of wall space package). If not ordered in advance, electric can be purchased the day of event, at the cost of the vendor. All vendors are responsible for providing any extension cords or power adapters needed for their set-up.
• D. If any vendor/exhibitor has special requirements, including but not limited to large display racks, easels, stand-ups, etc. A HorrorHound Weekend Ltd. representative must approve at the time the tables/space is booked.
• E. Vendors may not hang large banners in any areas of the convention except within their own vendor area.
• F. Vendor booth includes one 6' table and two chairs only; in either wall (with electric) or "island" (electric extra) space availability. Vendor is responsible or all additional supplies needed (including, but not limited to, backdrop tools, extension cords, banner materials, shelving, etc.). Any additional needs must be provided by vendor or pre-purchased via rental accommodations set up between vendor and convention center.
• G. Vendor is not allowed to zip-tie or attach any aspect of their booth displays or shelving (including grid wall) to the pipe & drape backing "walls." Outside of light-weight banners, no part of vendor's space shall attach to any aspect of convention center walls. No tape may be utilized on brick walls.
• H. Any and all vendor display materials (including displays, shelving, or grid wall) MUST follow proper safety guidelines. This includes not building booths too large (stacking shelving), creating top-heavy displays, and ALL grid walls must use proper support legs. Grid wall CAN NOT be free standing in any capacity without proper supports. All vendor booths are subject to random inspections. Even after booth is completely set-up, if any issues are determined to be fixed, vendor must use any and all measures to meet safety requirements before they can continue business.
• I. Vendor are not to exceed their 6' space – vendors who do not abide by their space allocation will asked to adjust their booth (even if show has begun) ... vendors who do not follow space rules may not be invited back to future events.
• J. Vendor are not permitted to sell any types of food or drinks, snacks, whatnot - anything that falls in the realm of edible or drinkable. Vendors are not allowed to sell weapons (including tasers), Vendors who do not follow these rules may not be invited back to future events.

Warranties:

• A. All vendors/exhibitors agree to hold blameless HorrorHound Ltd., HorrorHound Weekend Ltd. and all HorrorHound Weekend staff members, volunteers, workers; and convention center and/or hotel entities, employees and agents, against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said vendors/exhibitors participation in the HorrorHound Weekend event.
• B. In addition, all vendors/exhibitors acknowledge that HorrorHound Ltd., HorrorHound Weekend Ltd. and all HorrorHound Weekend staff members, volunteers, workers; and convention center and/or hotel entities, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering such loss.
• C. HorrorHound Ltd. and HorrorHound Weekend Ltd. in no way endorses any vendors/exhibitor's merchandise, exhibits, views, beliefs, or actions. All vendors/ exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of HorrorHound Ltd. Vendors/exhibitors do not represent HorrorHound Ltd. in any way.
• D. All merchandise bought or sold at HorrorHound Weekend is done strictly between vendors/exhibitors and attendees/buyers, - HorrorHound Ltd. and HorrorHound Weekend Ltd. are not party to or responsible in any way for any transactions made between said parties.
• E. No bootleg (DVDs), weapons (lethal or non-lethal), pornographic, illegal, stolen or copyright infringed merchandise (including original painted (digital or otherwise) artwork), please. Violation of this may result in vendor being asked to leave and there will be no refunds of vendor space purchase. HorrorHound Ltd. reserves the right to decide what is appropriate/ inappropriate material.
• F. Each vendor is responsible for all Federal, State and Local taxes required by law to be owed based on your individual dealings during the convention.
• G. No space is guaranteed in any instance.

By registering for HorrorHound 2025 you have agreed to these terms and conditions of the event.

HorrorHound Weekend Ltd. reserves the right to alter or update these policies at any time without notice.